Version: 2.0
Last updated: January 31, 2026
At webicsconsulting.online, your privacy and the confidentiality of your business data are our priority. We are committed to protecting the personal and professional data entrusted to us, handling it with transparency, fairness, and security, in full compliance with applicable data protection laws.
This Privacy Policy explains how we collect, use, store, and protect your information when you engage with our IT consulting and digital design advisory services.
1. Company / Controller Information
Company Name: INSTANT PAYMENTS LIMITED
Website: webicsconsulting.online
Contact Email: info@webicsconsulting.online
Date of Registration: 24-Dec-2025
Registration Number: 79468211
Registered Address: RM 701, UNIT 127, 7/F, TWR B NEW MANDARIN PLAZA, 14 SCIENCE MUSEUM RD, TSIM SHA TSUI, HONG KONG, 000000
Phone: 13157549890
For all privacy-related inquiries, please contact us via email.
2. Data We Collect
We collect only the data necessary to facilitate our B2B consulting services and ensure accurate delivery of technical audits. This includes:
a. Information You Provide Directly
Client Identity: Name, Company Name, VAT Number (if applicable), and Job Title.
Contact Details: Business email address and billing address.
Project Data: Technical specifications, design files, or access details provided voluntarily for the purpose of the audit.
Payment Information: Processed securely by our payment partners (we do not see or store full credit card numbers).
b. Information Collected Automatically
Technical data such as IP address, browser type, and operating system (for security and site optimization).
Analytics data regarding how you interact with our service portal (see Section 9).
3. Legal Basis for Processing
We process data based on the following legal grounds:
Performance of a Contract: To fulfil your request for a UI/UX audit or consulting engagement.
Legal Obligation: To comply with tax, accounting, and invoicing regulations.
Legitimate Interest: To improve our consulting methodologies, prevent fraud, and ensure network security.
Consent: For optional marketing communications (which you can withdraw at any time).
4. How We Use Your Data
Your data is used strictly for professional purposes:
Service Delivery: To conduct the requested analysis, generate audit reports, and deliver optimized design assets.
Client Communication: To send project updates, technical queries, or final deliverables.
Billing & Administration: To issue compliant B2B invoices and manage accounts.
Compliance: To prevent fraudulent transactions and comply with applicable financial regulations.
Note: We do not sell, rent, or trade your data to third parties.
5. Data Storage and Retention
We retain data only as long as necessary:
Project Data: Retained for the duration of the consulting engagement and a reasonable period thereafter for liability purposes.
Financial Records: Retained as required by applicable accounting and commercial regulations.
Marketing Data: Retained until you opt-out or withdraw consent.
After these periods, data is securely deleted or anonymized.
6. Data Sharing and Disclosure
We share data only with trusted infrastructure partners essential to our operations:
Payment Processors: (e.g., Stripe, Airwallex) for secure transaction handling.
Hosting Services: To securely store digital deliverables and client reports.
Professional Advisors: Accountants or legal counsel, if required for compliance.
All partners operate under strict confidentiality and data protection obligations.
7. International Data Transfers
If any transfer to another jurisdiction occurs through service providers or infrastructure tools, we ensure appropriate safeguards are implemented to maintain adequate data protection standards.
8. Your Rights
As a data subject, you have the right to:
- Access your personal data
- Correct inaccurate information
- Request deletion of your data
- Restrict processing
- Request portability of your information
- Object to certain processing activities
To exercise these rights, contact info@webicsconsulting.online.
9. Cookies and Tracking
We use essential cookies to ensure the website functions correctly and to secure client sessions.
Essential Cookies: Necessary for the shopping cart and secure login.
Analytics Cookies: Used to understand site traffic (optional, consent-based). You can manage your cookie preferences via your browser settings.
10. Data Security
We implement robust technical measures to protect your data, including:
Encryption: SSL/TLS encryption for all data in transit.
Access Control: Restricted access to client data on a strict “need-to-know” basis.
Secure Storage: Use of reputable cloud infrastructure providers.
11. Third-Party Links
Our reports or website may contain links to third-party tools (e.g., Figma plugins). We are not responsible for the privacy practices of these external platforms.
12. Changes to This Policy
We reserve the right to update this Privacy Policy to reflect changes in our consulting services or legal requirements. The latest version will always be available at:
13. Contact Information
For any privacy concerns or data subject requests:
Email: info@webicsconsulting.online
Controller Address: RM 701, UNIT 127, 7/F, TWR B NEW MANDARIN PLAZA, 14 SCIENCE MUSEUM RD, TSIM SHA TSUI, HONG KONG, 000000